How to Add a New Author to WordPress Blog

When you first set up WordPress, you were the only person using the system. As your website has grown, you may have realized that you need to add new author in WordPress to manage the content and keep things running.

You can do this by adding new WordPress users, also called authors. Each author can have their own login and password and is able to manage their own posts and pages.

WordPress has a built-in system for adding users, which makes it easy to manage the different people who have access to the system.

You can add a new author to the WordPress site to help manage your blog. Adding new users will allow you to share the workload and expand the capabilities of your blog. 

For example, you might add an author to your blog so they can write new posts. Or, you might add an administrator to provide general oversight and help with technical issues.

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How to Add an Author in WordPress Blog

The Administrator user role is automatically assigned to you as the site owner. That means you can do whatever you want on your website, whenever you want. This involves adding new users to the system.

Today this point will be covered in this article:

  1. How to add new user or author from WordPress Dashboard
  2. Understanding the roles of new users
  3. How can anyone Register WordPress site free

How to Add a New Author to WordPress blog from Dashboard

When you add new people to your WordPress website, they can access the content easily because they are part of a group called a “role”. A user can only access certain areas of your website if he has certain permissions. 

The most common permissions a user has are read, write, edit, delete, and publish. Each of those permissions is assigned to a certain role on your website.

First, visit WordPress Dashboard click on Users >> Add New. Next, you have to fill in new user details here.

Adding a new author to WordPress blog.

After that, type in the user’s username and email address. Check to make sure you’re using the proper email address. In order to reset their passwords and get email reminders, users will need this.

The first name, last name, and website URL can then be entered. You can also leave these fields blank because they are optional. Users can edit their own profiles at any time to fill in these fields.

You’ll need to choose a password in the following step. For this, we recommend using an online strong password generator.

A checkbox to send the user an email is located underneath the password field. If this box is checked, the user will receive an email with instructions on how to log in. This will also include a link, allowing them to choose a different password if desired.

Now from here, you need to select the user role from the dropdown list.

Providing a role to your new user.

WordPress offers three types of roles: subscriber, contributor, author, editor, and administrator. Subscriber is the simplest and most limited role, while an administrator is the most powerful. 

The type of role you choose determines which features and functions are available to you. Each role offers different capabilities, so you can choose the role that best fits your needs.

Note: Some plugins add new user roles. WooCommerce, for example, includes ‘Customer’ and ‘Shop Manager’ jobs. The ‘SEO Manager’ and ‘SEO Editor’ jobs have been added to All in One SEO. If you spot any new responsibilities in this list, simply look them up in the plugin’s documentation.

Understanding the Roles of New Users:

 WordPress Comes with these simple roles:

  • Subscriber
  • Contributor
  • Author
  • Editor
  • Administrator

The subscriber role does not allow users to add new posts and pages.

It’s the perfect role for users who want to receive updates but don’t want to contribute. Instead of editing posts, subscribers can leave comments. This way, you can provide support to your subscribers without needing to spend time moderating their posts.


As a contributor, you have the ability to write and edit your own posts. You can also view other contributors’ posts and make suggestions, but you don’t have the ability to publish posts.

 As a contributor, you won’t have access to the full range of features, such as plugins, themes, settings, and tools. This is the most basic level of access, and it’s a great place to get your feet wet.


Authors have complete control over their posts, including the ability to add, modify, and publish them. They can also upload files.

They don’t have access to features like plugins, themes, settings, or tools, and they can’t modify or publish other people’s posts.

You might wish to install a plugin to limit authors to only writing in certain categories.

You may also allow authors to make changes to their previously published articles. To extend the Author user role, you’ll need to use a plugin once more.


An administrator has complete control over your WordPress site.

This role also makes the administrator responsible for all the technical aspects of your WordPress installation. A good administrator should be involved in the daily maintenance of the site. 

He/she should be able to create and edit content, publish posts, and do theme and plugin updates. In addition, this role should be able to modify users\’ account settings, including adding new users or removing existing ones.

You should only provide this job to those you really trust. You should also have faith in their technical abilities.

How can anyone Register WordPress site free

When users sign up for an account on your site, they can create a username and password, which will allow them to log in and access the site. 

This process of creating an account is called registration, and the text that a user types in when creating an account is called the registration form. 

When a user creates an account, you can offer them the option of creating a free account, which means they will have some limitations on the features they can use, or a premium account, which gives them access to a wider range of features and services.

First, visit the WordPress dashboard then Setting >> General >> and check the Anyone Can Register box.

Free Membership for new register user.

New users will be assigned the Subscriber role by default. Using the options, you may alter this to any role you choose.

Users should only be able to register as Subscribers or Contributors. If you allow users to register as Authors, they will be able to submit posts without having to wait for the approval. Using Administrator as the default setting is never a good idea.

Remember to save your changes by clicking the ‘Save Changes’ button at the bottom of the page.

You should also provide a login form on your website. The WPForms plugin is the best way to do this. For assistance, see our tutorial on how to allow user registration on your WordPress site.

For subscribers or other user roles, you can also disable the WordPress admin bar.


We hope you found this article useful in learning how to add a new author to WordPress sites. You might also be interested in our comparison of the best email marketing tools to your website so you can stay in touch with your visitors after they leave.

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Rishabh Kolhe
Rishabh Kolhe

I am the founder of WealthyWork, I started my digital marketing journey in 2017. First, I started my career with SEO in Culturelligence, then after some time, I learned more about Digital Marketing. I worked as a Digital Marketer with Agile PeopleOps, a US-based HR organization. Now I am working in WealthyWork, We all specializing in Digital Marketing Services.

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